Absenteeism is the term used when the person is habitually or regularly being absent from the work. This absenteeism is different from the authorized leaves or permissions taken by the employees. Employee absenteeism during work hours affects the productive time of the company.
The work that is readily waiting for the employee to attend to gets delayed due to the absence of the employee and if the employee doesn’t take responsibility, though being aware of this, it is truly a concern for the company.
Though in some companies, absenteeism is due to the laziness or the over-lenience given to certain employees, it is not always true. There could be many probable causes while the most commonly observed ones are hereunder.
Reasons for Absenteeism
Before prejudicing on the reasons for your employee absenteeism, go through the list of probable reasons and then try to find out which one could be yours.
A sudden injury or sickness that affected the employee could make them take a sudden leave and this absenteeism probably might not be a planned leave. Such reports are usually made when their work time is about to start or if it has already started. This is a common unplanned situation.
Sometimes the illness could be of their closed ones at home or the ones dependent on them. When these illnesses take one or two days of time then it could be manageable. But, if this happens to be a long leave, the work shifting might become a problem for the management.
Child or ElderCare
When the workers have issues with taking care of little children or the elder people at home, sudden absences are common. Children who need adult supervision or old people who need medical attention or a helper all the while could be a strong reason for them to take sudden and unavoidable leaves. In such cases, many companies offer the option of working from home while other companies take a step forward and provide crèche and care services too.
Any kind of verbal or non-verbal harassment at the workplace is usually caused by superiors or co-workers. This could be another common reason for employee absenteeism whereas such things are seldom discussed. Talk to your employees every now and then to find out if there could be any such signs. Bullying in the shade of friendliness or discriminating on the basis of caste, creed, gender, official or financial status, etc. should also be noticed by the management, to prevent employee absenteeism and to protect workplace integrity.
If the workers had to face some conflict with the teammates or with their team lead or manager, they tend to avoid coming to the office or find excuses to skip the day off. Such workplace conflicts not only affect the employee’s productive time but they also affect the company’s productivity. These things indirectly affect the workplace environment and the employees lose interest in continuing the job, resulting in low employee retention.
If the employees are denied the freedom of expression or having a free dialogue about their opinions at the workplace that affects the whole working environment and the employees lose interest in the job. To avoid this, the HR managers or the concerned managers need to talk to each of the employees focusing on individual performance management. This gives a chance to notice any unwanted disputes to occur in the workplace.
If it happens that the manager who received complaints did not respond to taking actions, or if the manager him/herself is not interested in solving the issues or may be responsible for creating the issues in the workplace, then the employees eventually lose interest in coming to the office. This affects their productivity and results in an increase in absenteeism in employees.
Such situations spring the feelings of unfair treatment and create disrespect towards the management that makes the employees disengaged. In this context, employee engagement is far to achieve. The management needs to work more on solving the internal problems of the organization and then on other welfare activities so as to increase employee retention and employee satisfaction, which finally leads to employee engagement.
Some employees, who tend to be free and work on their own free will, tend to become rebellious when the rules are imposed on them. Such people purposefully come late to the office or try to break the rules. Employee absenteeism is most commonly found among them. The HR manager or their concerned team leader can speak to them on their issues and fix the problem. This automatically brings a change in them and they will be fine.
Maintaining office timings should also be tracked down regularly. In case, problems persist with some employees, such issues need to be addressed. Coming late to the office, leaving early, spending much time in the cafeteria or wasting office time by chatting on unnecessary topics with colleagues could also ruin the productive time. This should be taken seriously before it goes out of order. Any issues related to the personal problems of the employees should be viewed on humanitarian grounds.
Not only the ones leaving the office early but the ones staying in the office more than their allotted time should also be asked for an explanation. The employees who cannot finish the allotted work in the given time tend to stay for more time in office. It means that he/she is wasting productive office hours. Such a time-kill can affect other’s performances too.
Stress and Burnout
Some employees get stressed at the slightest. Deadlines hunt them mentally and it becomes tough for them to meet the targets or follow the rules. On the other hand, workaholic employees tend to get more stressed and they reach their burnout stage during such peak times. Experiencing such problems make them skip the office whenever possible. Such people also might take extra time and do extra work buying extra pressure.
Stress does no good. Especially when the work stress that involves their career growth is higher, it becomes a threat to their physical and mental health. Employee absenteeism could be the outcome to avoid stress and relax from such burnouts. Identify the symptoms in your employees and help them out before they reach the threshold.
If you want to increase employee engagement in your company and reduce employee absenteeism, increase employee retention and thus your productivity, our Employee Wellness Audit is here to help you. Wellness hub offers a holistic approach to your employee wellness that encourages employee engagement in your company. Log on to Wellness hub or call for a free demo, today.